This copy is tailored to a wholesale plant inquiry website. Add the legal company name, registered address, real contact email and final order terms before accepting payments.
1. Scope and status
This policy applies to this EVERLEAF LABS demonstration website and future trade inquiry features. The current inquiry form validates entries in your browser but is not yet connected to an email service or CRM.
Before the form is activated, the business operating this website must replace the sample contact details below and identify every service provider that receives personal information.
2. Information we collect
When inquiry handling is activated, we may collect information you choose to provide, including your name, work email, company, destination market, requested plant varieties, quantities and any message you send.
The hosting provider may also create technical logs such as IP address, date and time, requested page, browser type and error information. The site currently requests web fonts from Google Fonts, which may receive basic request and device information.
3. How we use information
- Respond to inquiries and prepare availability, production and shipping information.
- Evaluate destination, documentation and order requirements.
- Maintain website security, diagnose errors and prevent abuse.
- Keep business records and comply with applicable legal obligations.
We will not use inquiry details for unrelated advertising without an appropriate basis and notice.
5. Retention and security
Inquiry records should be kept only as long as reasonably needed for the business relationship, recordkeeping and legal duties, then deleted or anonymized. The exact retention schedule must be confirmed before launch.
Reasonable administrative and technical safeguards will be used, but no internet transmission or storage system can be guaranteed completely secure.
6. Your choices and rights
Depending on your location, you may have rights to request access, correction, deletion, restriction, objection or a copy of personal information. You may also withdraw consent where consent is the basis for processing.
To make a request, contact sales@example.com. Identity verification may be required before a request is completed.
7. Contact and updates
Policy owner: legal business name to be added
Registered address: to be added
Email: sales@example.com
We may update this policy when the website, service providers or legal requirements change. The date at the top will show the latest revision.